Satisfactory Academic Progress

Federal Regulations require students applying for or receiving Federal Title IV student financial aid to maintain standards of satisfactory academic progress as they pursue their degrees. This rule applies to all students applying for aid whether or not financial aid has been received previously.

Both quantitative (the maximum time frame and completion rate) and qualitative (grade point average) measures are used in determining satisfactory academic progress for Title IV aid.

Programs affected:

  • Federal Pell Grant
  • Federal Supplemental Educational Opportunity Grant (FSEOG)
  • Federal Work-Study (FWS)
  • Federal Direct Loans, Subsidized and Unsubsidized
  • Federal Direct PLUS Loans
  • Other Federal Aid
  • State Grants and Scholarships
  • Institutional Grants and Scholarships

Minimum Credits to be Completed

All students must maintain a cumulative completion rate of 67%. Your completion rate is determined by dividing the total number of credits you have earned by the total number of credits you have attempted. Credits transferred from another university count as attempted and earned hours.

Any course for which you are scheduled to begin attendance will count as attempted unless you drop the course before it begins. Courses that are dropped before they start will not affect your completion rate or maximum time frame.

Minimum Cumulative GPA

All undergraduate students must maintain a minimum cumulative GPA of 2.0. Graduate students must earn a cumulative GPA of 2.67.

Maximum Time Frame

A student becomes ineligible for aid after he has attempted 150% of the number of credit hours required for his current degree program. Credits which were taken at another university and transferred to the CCU degree program will count as attempted hours. Periods when a student does not receive Title IV aid will count toward the maximum time frame. Non-credit developmental coursework will count toward your enrollment status for the term but will not affect your GPA, completion rate, or maximum time frame.

Repeated Coursework

Any student may repeat a previously passed course one time and maintain financial aid eligibility for that course, assuming academic progress requirements are being met. Failed courses may be repeated until passed. Repeated coursework will count toward the student’s enrollment status for the term in which the repeated course is taken and will count toward the completion rate as attempted hours. The grade earned when a class is retaken will take the place of the previously earned grade.

Incompletes and Grade Changes

A grade of “I” or “Incomplete” will adversely affect a student’s completion rate and GPA until the course is complete. When the Financial Aid staff receives notification of grade changes after Satisfactory Academic Progress has been reviewed, students will be rechecked.

Changes of Major/Degree

When a student changes majors or degrees, his previously earned credits and grades will continue to be counted when determining the student’s academic progress.

Typically, all credits and grades previously earned will be considered for SAP when a student is pursuing a second degree. Appeals to exclude hours which do not count toward the current degree may be considered.

Academic Progress Review

Academic progress will be checked prior to the initial receipt of financial aid and at the end of each term. If your cumulative completion rate and/or GPA fails to meet the minimum standards noted above, you will be placed on Financial Aid Warning for one semester. You will be notified in writing of this status. If you fail to bring your cumulative GPA and/or completion rate up to the required minimum by the end of the warning semester, you will lose your eligibility for Federal Title IV aid and be placed on Financial Aid Suspension.

Regaining eligibility

A student who is on Financial Aid Suspension will be required to pay for courses without the use of Title IV Funds while on Financial Aid Suspension. He must achieve the above-stated GPA and completion requirements in order to regain eligibility for federal aid. Title IV eligibility will be reinstated during the first term oaf attendance after the student meets the requirements.

Appeal Process

Any student who feels he has extenuating circumstances which warrant an exemption to the academic progress policy should submit a Satisfactory Academic Progress Appeal to the Enrollment Services Office. Examples of extenuating circumstances include: serious personal injury or illness, death or serious illness of an immediate family member, or significant trauma or life-altering event. The appeal form is available at or from the Enrollment Services Office.

If the appeal is approved, the student will be placed on Financial Aid Probation and will be able to receive Title IV aid for one term only, unless otherwise stated. The student must meet the requirements for Satisfactory Academic Progress by the end of the probationary period or he loses his eligibility for Title IV aid. All appeals for financial aid reinstatement will be decided by the Financial Aid Appeals Committee. Committee decisions will be communicated in writing.